Planning 101

I would like to preface this post by saying it is most definitely #notspon although it might seem like it.

If you asked my close friends to describe me, chances are they’d all use the word ‘organised’. If my life is not organised to a T, I feel chaotic, messy, and generally like my life is falling to pieces. I used to be an avid diary user until my eyes were opened to the glorious world of planning a couple of years ago, and I’ve been a total planning freak ever since. One of the most frequently asked questions I get is about the difference between a diary and a planner. I usually tell customers that a planner is a ‘life organiser’, whereas a diary is more for keeping track of your day-to-day plans. Diaries are handy and all, but being someone who thrives in an organised space, a planner fits my lifestyle much better because I can keep track of every single aspect of my life and customise it to fit my needs. I would say you need to be a relatively busy person to run a planner because you’ll waste precious space otherwise – I always recommend planners to students, CEOs, mums, and anyone who lives a busy lifestyle where they can utilise the space in the planner efficiently.

As I mentioned, planners are totally customisable. The way my planner looked when I purchased it a couple of years ago to now is a vast difference. I’ve perfected it over the years so that I now use every single section of my planner regularly, so I thought today’s post would be about how I organise my planner to give any planning newbie some ideas.

Buying your first planner


I have the Kikki.K Ice Blue Perforated Planner in Large, which we don’t sell anymore, but Kikki.K has a tonne of gorgeous options (I’ll link a couple of my current faves in at the end of the post). When looking for a planner, you need to decide what size you need, what colour and design you’ll realistically enjoy for years to come, and you also need to take into account the durability and quality of the planner. Planners are on the pricey side, so you want to be sure that you’ll use it every day for the next few years at least. Most Kikki planners are genuine leather and feature a classic, minimalist design to ensure that the customer will want to reuse it again and again (again, not sponsored, just saying – they are the best for a reason). See it as an investment.


A planner is designed to be kept and used daily for years by simply switching out the refill each year, as opposed to diaries which need to be entirely replaced annually. For a large planner, refills generally range in price from $14.95 – $19.95. I always like to have a monthly and a weekly view in my planner. I use the monthly view for major dates like semester breaks, birthdays, flight info, etc, and the weekly view as a to do list. Each morning I’ll flip through both and check what I have on that day and what I need to complete. Along with this, I purchased the study refill  for all of my student needs. The refill comes with assessment planner pages, event and group pages, and reading pages to keep track of your weekly readings. I find these especially handy around the middle of the semester when you can’t remember what week it is and you have three weeks of readings to catch up on (guilty as charged).


I run seven tabs total in my planner. The monthly tab is for my monthly calendar, and the weekly tab is for the weekly calendar. The study tab is for uni-related things. I also run a goals tab, in which I write my monthly goals and how I’m going to achieve them. Next is my projects tab, where I write my blog post ideas, gift ideas for birthdays, and pretty much is a space I can use to jot any creative idea down. Within the projects tab I have a clear folder for receipt-keeping. Last is my wellbeing tab, which is where I keep track of gym things, eating habits, and also where I keep a log of my dog’s seizures (kind of obscure, I know, but anyone with an epileptic dog will understand the importance).


Because I’m a planner nerd, I like to make sure my planner is looking as pretty as possible. The prettier it is, the more likely I am to use it. These are the things I don’t see as a necessity, but rather as fun add-ons. I use stickers with inspirational messages on them to keep me motivated, glitter tape, and gold foiled life stickers for meetings, parties, etc.

I hope this post has helped anyone who is thinking of investing in a planner or is looking for some ideas for their own planner! Caitlin xx

P.s. A few of my favourite planners –

  1. Leather Personal Planner Brushed Gold Large: Pause Guld
  2. Personal Planner Large: Felt
  3. Leather Personal Planner Large: Grey

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